Top 10 PBX Systems for Small Businesses

In today's highly competitive business landscape, effective communication plays a pivotal role in the success of small businesses.

With a plethora of PBX systems available in the market, choosing the right one can be a daunting task. However, fear not, as we have compiled a list of the top 10 PBX systems specifically tailored for small businesses.

These systems offer a wide array of features, including customizable on-premise or hosted solutions, webRTC audio-video chat, IVR, SMS, and voice broadcast capabilities, and auto-provisioning of IP phones.

So, if you're a small business owner looking to enhance your communication infrastructure, read on to discover the perfect PBX system that suits your unique needs and budget.

Key Takeaways

  • RingCentral MVP, Freshcaller, Acefone, and Ooma Office are cost-effective PBX systems for small businesses.
  • The MiVoice Business PBX System offers complete control over communication infrastructure and advanced contact center features, making it a cost-effective solution for mid-sized companies.
  • Asterisk PBX System is known for its flexibility as an open-source platform and supports scalability and integration of home office or remote extensions, providing an omnichannel experience.
  • Panasonic KX NS Series PBX System offers advanced features tailored to small businesses, with easy setup and maintenance through web-based administration and seamless integration with third-party applications.

RingCentral MVP

RingCentral MVP is an integrated PBX platform that offers small businesses a comprehensive and cost-effective solution for reliable and secure communication. This platform encompasses various communication channels such as voice calls, video conferencing, and messaging, providing businesses with a versatile and user-friendly interface.

One of the key advantages of RingCentral MVP is its seamless integration capabilities. It allows businesses to integrate their existing phone systems seamlessly, whether they are on-premise or hosted in the cloud. This flexibility is highly beneficial for small businesses, as it enables them to leverage their existing infrastructure while still enjoying the benefits of a modern and advanced PBX system.

Furthermore, RingCentral MVP offers a range of advanced features that optimize communication efficiency. For instance, call routing ensures that calls are directed to the most appropriate person or department, improving customer service and internal communication. Additionally, the platform includes conferencing capabilities, enabling businesses to hold virtual meetings and collaborate with team members regardless of their location. The unified messaging feature allows users to access all their messages – voicemails, emails, and faxes – from a single interface, streamlining communication management.

RingCentral MVP is particularly suitable for small businesses due to its cost-effectiveness and scalability. By utilizing IP-based technology, it eliminates the need for expensive hardware and maintenance associated with traditional phone systems. Moreover, as a hosted VoIP solution, businesses can easily scale their communication infrastructure as their needs evolve, without the hassle of procuring and managing additional equipment.


Continuing our exploration of PBX systems for small businesses, let's now turn our attention to Freshcaller, a cloud-based solution that offers comprehensive call handling features and call routing options.

Freshcaller is designed specifically for small businesses, providing them with an affordable and reliable PBX solution. Here are three key points to consider about Freshcaller:

  1. Comprehensive Call Handling Features: Freshcaller offers advanced features to efficiently manage incoming and outgoing calls. Users can set up IVR menus, call queues, and call forwarding rules, ensuring that calls are routed to the right department or agent. Additionally, Freshcaller provides call monitoring and call recording capabilities, allowing businesses to maintain quality control and ensure customer satisfaction.
  2. Call Metrics and Analytics: Freshcaller provides detailed call metrics and analytics, giving businesses valuable insights into their call performance. Users can track call volumes, call durations, and response times, enabling them to identify areas for improvement and optimize their customer service operations.
  3. Cloud-based Solution: As a cloud-based PBX system, Freshcaller eliminates the need for on-premise phone systems. This means that small businesses can avoid the upfront costs and maintenance associated with traditional on-premise PBX phone systems. Additionally, Freshcaller offers scalability, making it suitable for small to medium-sized businesses as well as large organizations.


Acefone offers cost-effective PBX solutions for small businesses, providing versatile features and functionality.

With HD calling, call conferencing, and automated reports, Acefone ensures seamless communication within the organization.

Additionally, the system offers seamless integration options, including voice calls, video calls, SMS, fax, and more, providing businesses with a comprehensive omnichannel experience.

Cost-Effective PBX Solutions

Small businesses seeking cost-effective PBX solutions can turn to Acefone for comprehensive communication capabilities that fit within their budget.

Acefone offers a range of cost-effective PBX solutions that provide small businesses with the necessary features and functionalities to enhance their communication system.

Here are three reasons why Acefone's cost-effective PBX solutions are the best choice for small businesses:

  1. Budget-friendly options: Acefone understands the financial constraints of small businesses and offers PBX systems that are designed to be affordable without compromising on quality. These solutions provide a perfect business phone solution for small businesses looking to maximize their communication capabilities without breaking the bank.
  2. Feature-rich solutions: Acefone's cost-effective PBX systems offer a multitude of features, including HD calling, call conferencing, automated reports, encryption, and a user-friendly mobile app. These features enable small businesses to have a unified and efficient communication system, similar to what larger companies and call centers have.
  3. Versatile communication channels: With Acefone's cost-effective PBX solutions, small businesses can benefit from versatile communication channels, unlimited extensions, and call center features. These solutions are scalable and can cater to the needs of small businesses as they grow and expand.

Versatile Features and Functionality

Acefone's versatile features and functionality provide small businesses with a comprehensive communication solution that meets their diverse needs.

As one of the top-rated hosted VoIP providers, Acefone offers a wide range of features that make it one of the best business phone systems for small to mid-sized companies.

The system is designed to be feature-rich and offers IP connectivity, ensuring seamless communication across various channels.

With Acefone's best cloud PBX phone, businesses can benefit from HD calling, call conferencing, automated reports, encryption, and a mobile app for easy access.

This feature-rich system allows for crystal-clear voice quality, secure communication, and flexibility.

Acefone's commitment to providing a comprehensive communication solution makes it an ideal choice for small businesses looking to meet their communication needs effectively.

Seamless Integration Options

Seamless integration options provided by Acefone enable small businesses to streamline communication processes by integrating their PBX system with various business applications and tools. This integration capability allows businesses to consolidate their communication channels and create a unified communication ecosystem.

Here are three key aspects of Acefone's seamless integration options:

  1. Integration with CRM systems: Acefone integrates with popular CRM platforms like Salesforce, Zoho, and Microsoft Dynamics. This integration ensures a seamless flow of information and communication, allowing businesses to improve customer service and sales efficiency.
  2. Integration with helpdesk software: Acefone can be easily integrated with helpdesk software such as Zendesk, enabling businesses to provide timely and effective customer support. This integration enhances communication flexibility and accessibility, leading to improved customer satisfaction.
  3. Integration with productivity tools: Acefone's integration options extend to productivity tools, including email clients. By integrating the PBX system with email clients, businesses can enjoy email-to-voice and voice-to-email capabilities, improving communication efficiency.

Ooma Office

Ooma Office offers cost-effective PBX options for small businesses, providing a comprehensive solution with user-friendly features.

With crystal-clear phone calls and over 35 features to choose from, Ooma Office ensures a reliable and efficient communication system.

Its straightforward installation process and intuitive interface make it a user-friendly choice for businesses seeking a hassle-free PBX solution.

Cost-Effective PBX Options

Cost-effective PBX options are essential for small businesses that are looking for a budget-friendly and efficient solution, and one such option is Ooma Office. This PBX system offers a range of features and benefits that make it an attractive choice for small to mid-size companies.

Here are three top features of Ooma Office:

  1. Crystal-clear phone calls: Ooma Office provides high-quality voice communication, ensuring clear and reliable phone calls for your business.
  2. Easy to set up: With Ooma Office, the installation process is simple and straightforward, allowing you to get your phone lines up and running quickly.
  3. Additional features: Ooma Office offers more than 35 features, including call recording and voicemail transcription, giving your small business the tools it needs to effectively communicate with customers and clients.

User-Friendly Features

Continuing the exploration of the features offered by Ooma Office, this subtopic focuses on the user-friendly aspects of this comprehensive PBX system for small businesses.

Ooma Office is designed to meet the needs of small companies, providing them with a user-friendly phone system that offers crystal-clear calls and easy-to-use apps. The system boasts over 35 features that are tailored to the needs of small businesses, making it one of the best systems available.

Ooma Office's user-friendly design and straightforward installation process ensure that even companies without on-site technical staff can easily set up and manage their phone system. This makes it the perfect business communication solution for small and mid-size companies.

With its user-friendly features, Ooma Office stands out among other telecom vendors as one of the top choices for small businesses.

MiVoice Business

MiVoice Business, a highly advanced IP-PBX phone system, is designed to cater to the communication needs of small to large organizations in various industries. This scalable and flexible on-premise solution is suitable for both single-site and multi-site networks, making it a versatile choice for businesses of all sizes.

Here are three key features that set MiVoice Business apart from other IP-PBX systems:

  1. Complete Control: With MiVoice Business, organizations have complete control over their communication infrastructure. They can customize call routing, manage extensions, and set up unified messaging to streamline communication processes. This level of control allows businesses to tailor the system to meet their unique requirements.
  2. Enhanced Call Management: MiVoice Business offers robust call management capabilities, ensuring efficient handling of incoming and outgoing calls. The system provides a comprehensive set of features, including call forwarding, call recording, and automated attendant, to improve overall call handling and customer service.
  3. Contact Center Functionality: MiVoice Business includes advanced contact center features, making it an ideal choice for businesses that require specialized call handling. The system offers capabilities such as call queuing, skills-based routing, and real-time monitoring, enabling organizations to optimize their contact center operations and deliver exceptional customer experiences.

For mid-sized companies with multiple offices or manufacturing facilities, MiVoice Business offers a cost-effective solution. It supports a large number of phones and provides a reliable dial tone, ensuring uninterrupted communication across the organization.


Asterisk, an open-source platform renowned for its flexibility and ease of use in PBX systems, offers a wide range of customizable features and exceptional support for configuration. It is a top choice for small businesses looking for a reliable telecom solution that can be tailored to their specific needs.

One of the key advantages of Asterisk is its ability to integrate with various telecom vendors, allowing businesses to choose the most suitable phone system for their requirements. Whether it's traditional landlines, VoIP ready phones, or a combination of both, Asterisk can seamlessly connect them to create a unified communication system.

With Asterisk, small businesses can enjoy a host of advanced features to enhance their communication capabilities. These include IVR (Interactive Voice Response) systems, SMS and voice broadcast, and auto-provisioning of IP Phones. This allows businesses to streamline their operations and provide a better customer experience.

Scalability is another notable feature of Asterisk. It can support up to 5000 users and enables the integration of home office or remote extensions. This makes it an ideal solution for growing businesses with expanding communication needs.

In addition, Asterisk offers an omnichannel experience by supporting voice calls, video calls, SMS, fax, and more. This ensures that businesses can connect with their customers through various channels, providing a seamless and efficient communication experience.

For small businesses considering a PBX system, Asterisk should be at the top of their list. Its flexibility, extensive feature set, and exceptional support make it a reliable choice. To get started with Asterisk, businesses can reach out to telecom vendors for a free quote and consultation to determine how Asterisk can be tailored to their specific needs.

Panasonic KX NS Series

The Panasonic KX NS Series presents small businesses with a range of customizable on-premise PBX systems designed to meet their specific communication needs. This series is a reliable and tailored solution for small businesses looking to enhance their phone systems.

Here are three key features that make the Panasonic KX NS Series stand out among other PBX systems:

  1. Advanced Features: The Panasonic KX NS Series offers advanced features that enable small businesses to streamline their communication processes. With features like voicemail, auto-provisioning of IP phones, and integrated payment gateway, businesses can enhance their customer experience and improve operational efficiency.
  2. Web-Based Administration: The web-based administration interface of the Panasonic KX NS Series allows users to easily manage and configure their phone system. This user-friendly interface simplifies the setup and maintenance process, saving valuable time and resources for small businesses.
  3. Seamless Integration: The Panasonic KX NS Series seamlessly integrates with third-party applications, providing small businesses with a comprehensive communication solution. This integration allows businesses to leverage their existing tools and systems, ensuring a smooth workflow and maximizing productivity.

As one of the top 10 PBX systems for small businesses, the Panasonic KX NS Series offers a reliable and tailored solution for small businesses' communication needs. Its advanced features, web-based administration, and seamless integration make it an ideal choice for small businesses looking to enhance their phone systems.

Vodia PBX Phone System

Continuing the exploration of PBX systems for small businesses, the next system to be discussed is the Vodia PBX Phone System. This system offers a range of customizable on-premise, hosted, or multi-tenant options, making it suitable for businesses of different sizes and needs.

Vodia PBX Phone System is a reliable telecom solution that can be tailored to your specific business requirements.

One of the key features of the Vodia PBX Phone System is its support for both traditional PBX and VoIP technologies. This means that businesses can seamlessly transition from their current phone system to the Vodia PBX Phone System without the need for a complete overhaul. Additionally, the system supports IP phones, allowing businesses to leverage their existing internet connection and benefit from IP support.

The Vodia PBX Phone System offers an array of features that enhance communication and collaboration within the business. These features include call conferencing, call routing, video calling, and live chat. With these capabilities, small businesses can streamline their communication processes and improve productivity.

Furthermore, the Vodia PBX Phone System provides an omnichannel experience, supporting voice calls, video calls, SMS, fax, and more. This ensures that businesses can communicate with their customers through their preferred channel, creating a seamless and convenient experience.

To obtain the Vodia PBX Phone System for your business, you can reach out to Vodia or their authorized telecom vendors for a free quote. With its customizable options, reliable telecom services, and comprehensive features, the Vodia PBX Phone System is an excellent choice for small businesses looking to enhance their communication capabilities.


With its versatile IP PBX system and advanced communication features, the NEC UNIVERGE SV Series is an ideal choice for small businesses seeking a reliable and scalable solution. Here are three key reasons why the NEC UNIVERGE SV Series stands out among other PBX systems for small businesses:

  1. Seamless Transition to VoIP Technology: The UNIVERGE SV Series ensures a smooth transition from traditional telephony to Voice over IP (VoIP) technology. This allows small businesses to leverage cost-effective and future-proof communication solutions, reducing their reliance on outdated infrastructure and expensive telephony services.
  2. Modular Architecture for Customization: The NEC UNIVERGE SV Series offers a modular architecture that enables businesses to customize their PBX system according to their specific needs and growth requirements. This flexibility allows small businesses to scale their communication infrastructure as their needs evolve, ensuring optimal performance and cost-efficiency.
  3. Wide Range of Unified Communication Features: The UNIVERGE SV Series provides a comprehensive set of unified communication features that enhance productivity and collaboration within the organization. From voice and video calling to voicemail, conferencing, and mobile integration, small businesses can leverage these advanced features to streamline communication and improve efficiency.

In addition to its advanced features, the NEC UNIVERGE SV Series is known for its reliability, security, and user-friendly interface. These qualities make it an ideal choice for small businesses seeking a robust and easy-to-manage PBX solution.

Frequently Asked Questions

What Is the Best Phone System for a Small Business?

The best phone system for a small business should be cost-effective, cloud-based, and offer VoIP phone systems for seamless communication. It should also have mobile integration, user-friendly interfaces, and scalability for future growth.

Advanced features and functionalities, along with reliable customer support and service options, are essential. Integration with existing software and tools, as well as robust security and data privacy measures, should also be considered.

Which PBX Is the Best?

When considering the best PBX system, it is important to evaluate key features such as unified communication, cost-effectiveness, and scalability.

Cloud-based solutions offer benefits such as flexibility and reduced infrastructure costs.

Factors to consider include integration with existing infrastructure, security considerations, and user-friendly interfaces.

Case studies of successful implementations can provide insights.

Looking ahead, the future of PBX technology for small businesses will likely involve advancements in mobility, AI integration, and enhanced collaboration features.

What Is a PBX Systems for Small Business?

A PBX system for small businesses is a comprehensive telephony solution that allows organizations to improve communication efficiency. These systems offer a range of benefits, including call transferring, voicemail, and conference calling.

When choosing a PBX system for your small business, it is essential to consider key features such as cost-effectiveness, integration with other business applications, and cloud-based options. Implementing a PBX system may present challenges, but proper training and support for employees can help overcome them.

Future trends in PBX technology for small businesses include advanced features and enhanced scalability.

Is PBX Outdated?

The impact of digital transformation and the rise of cloud-based communication platforms have led to the question of whether PBX systems are outdated. While traditional PBX systems may have certain limitations, the advantages of VoIP and the transition to Unified Communications offer small businesses a cost-effective alternative.

Exploring the future of business phone systems includes the adoption of hybrid PBX systems that combine the best of both worlds. However, managing and maintaining PBX systems present common challenges, and security considerations are crucial for small businesses.

The role of artificial intelligence in modernizing PBX systems is an area worth exploring.